05/04/2016 - Release Notes

Letter Template Module
The major new release is the Letter module which has completely changed. We have published a letter template titled Letter Templates - Tips and Tricks that will help you set up your new letters so the How To guide hasn't been included here. Please don't forget your new templates won't yet publish to the Patient Correspondence module until the next release so please just work on getting your templates ready and use the existing module for any changes to current.
Also a reminder that all letters in the DRAFT section of Correspondence will not be able to be published as final once we migrate the Patient Correspondence module to the new Letter Template structure so we will give you warning when this release is going to go out so you can finalise existing correspondence.

Patient reports - wristbands and patient labels
The Wristbands is a new report and the Patient Labels is now customisable by site so you can set the data and size as required. Under Organisation Preferences, you can view the default templates we have set up and change these as you require. Once changed, your version of the Wristbands and Patient Labels reports will be automatically published under Patient Reports, replacing default template that is there for Patient Labels (and adding the new wrist band report).
The function is similar to the letter templates however we recommend you create these reports under Organisation Preferences (in Sys Admin) so they publish to the Patient Reports module and not to the Correspondence.
When you first load the Patient Label Template under Organisation Preferences, the default view will be "Show field" which has a lot of overlapping values as it is quite crowded. To get a better picture of the template, click "Show data" as the view to see the template populated with some sample data.









Billing new features
New report - Bulk Bill Reconciliation with run number details (this is in beta release to one site only and will be rolled out to other sites subject to review by accounting staff at beta site)
New report - Bank Reconciliation By Payment Type (currently in beta release at one site only) - this now has a column for Direct Debit transactions
Change to invoice reversal allowing users with certain permissions to backdate the date of the reversal. Previously only backdating of the invoice was permitted by certain roles. Backdating reversal allows you to reconcile $ from date of service rather than date of invoice if desired by allowing all invoice transactions to be backdated. This is subject to accounting policy preference at the different sites. Only a couple of roles will be enabled for this feature and others as required.
Change to allow custom text to be added to the bottom of the invoice header if required. At the moment, the Invoice Header contains your organisation and/or site address and ABN if applicable. You can opt to modify the ABN and replace it with custom text. This has been provided for sites that are billing on behalf of clinicians but certain invoices require the clinician ABNs not the organisational ABNs. When you generate the invoice and the popup window comes up with the invoice date, the custom text is also available pre-loaded from the user preferences (clinician on the visit). If you do not want to include the custom text, keep the checkbox UNCHECKED, otherwise check it and the invoice header content will update with the text in the box. You can add multiple lines and they will appear as multiple lines right justified.
To set up default custom text, go to Sys Admin User Preferences and the text you enter and save will be specific to that selected clinician.
Changes to current billing reports -
Names of reports (on the page) now aligned with list of names at user request to reduce confusion
Checkbox on activity and receipts reports to display current invoices only - this will enable download for clinicians without all reversals also displayed
If there is a reversal, the reason for reversal is displayed
We have included payor in the column data (we will be adding a filter for this in a later iteration as well as an interactive report grouped by payor so you can track outstandings more effectively by payor

Changes to clinical flow / bookings
If an appointment is cancelled in the future on a protocol, the doctor may wish to reactivate these appointments via the protocol page. This is occurring when an admin staff member omits the treatment (for example) when the doctor would have preferred it to be deferred, not omitted.
If a Doctor recalculates future dates on a protocol and there are cancelled appointments in the future on that protocol, the system will prompt to reactivate these (or not). If reactivated they will go back to booking requests. If not, they will remain in status of cancelled.
This function reactivates all appointments on the protocol including future cycles so please check all changes after modifying to ensure that no appointments are reinstated which should not be.
For sites using the IBD patient flows, the Crohns Disease Activity Index score from the CDAI form is now populating the PBS Eligibility form for Luminal Crohn's Disease.
If a treatment is omitted, this cancels the appointment and ceases all associated medications however an example arose where the Doctor wished to reinstate these drugs and the "Uncease" function was not available if omitted from the visit record. This has been changed to allow medications to be reverted / unceased even if omitted from the visit record.

Patches / issues resolved
Step Date on infusion order - under certain circumstances from the protocol authoring tool (for example if all meds for day 8 were added prior to day 1 in the authoring tool), the infusion order step dates would not appear in the correct order. This was only affecting one protocol to our knowledge but could potentially affect others; this has been resolved. Treatment protocol printout was affected likewise.
ADT interface / external PAS users - wrong account number on admissions; users picking up the wrong account number in PAS and changing the date on a future appointment before admitting patient was causing an issue where the account number was incorrect. We are now merging to the account number on the admission event.
Debtors' management - end date on the Debtors' management page was not been taken into account in the search. This issue has been fixed.
Spelling mistake in pharmacy orders - spelling error of appointment has been fixed
SMS reminder reset - if patient reminders were scheduled in the future and the patient mobile number was updated, this did not automatically cycle through and change the scheduled number on future reminders without first modifying the appointment. This has now been changed to automatically update any pending reminders. NB This has been resolved for SMS but we have not yet updated this function to cycle through pending emails and update the email address also however we will be updating email reminders likewise in a future release.
EpiDirectory authentication module - we have introduced a change to this module to include date of graduation of the clinician. This is to enable benchmarking of outcomes data against cohorts of peers. This has been implemented for RANZCO users but is available for benchmarking in other specialties in the future.
Hospital Casemix Protocol - output file defaulting to T for test, now P for production so it doesn't have to be modified after download
Access type - there was a mapping issue in printouts of coding summary, encounter summary and nursing assessment in the case of venesection and intravesical. This has been resolved.
Report - Protocol Appointments by Service Setting - this report is now 1) filtering cancelled appointments and 2) ensuring the download now downloads all data, not just one page at a time. The download option has been changed to comma delimited to ensure that all pages are downloaded at once (Excel sometimes does not behave depending how report data is retrieved). Additional request to set a date heading on the page requires a PDF version of the report to be created as the CSV download does not support inclusion of a heading in the body of the report.
Provider charge on pharmacy claim - this is typically a $0 from the contract ; the admission form (if re-saved after services added) was performing a recalculation of services that was resetting the provider charge back to contract default of $0 if already set. This has been resolved. Admission form will not reset to contract default unless the selected contract is changed.
Admission coding form affecting claim status - if changes made after claim submitted and paid, this form was resetting status back to Claim pending. This issue has been resolved

Qld Health inpatient statistics - errors related to DVA - these file extractBilling Report names have now been aligned with the report on the list