Knowledge base » Release Notes - epi-me » 2024/08/20 - Release Notes epi-me (eAdmissions and eReferrals release)
2024/08/20 - Release Notes epi-me (eAdmissions and eReferrals release)
NEW FEATURES:
PATIENT PORTAL
New tooltips on Safety Net Card, Co Payment and Excess fields which can be edited with dynamic text - Insurance page (EM-7406)
EpiSoft have added three new tooltips information icons on the PBS safety net type, Co-payment and health fund policy excess fields with the contents of each added as Dynamic text so each hospital customer can change or update each as needed using the Dynamic Text :
New Dynamic text items that allow customers to edit the text on the History Form submit page (above the buttons) and the instruction text on the Manual IFC page (EM-7615)
EpiSoft have added three new dynamic text items that allows hospital customers to edit the text descriptions on forms for patients.
REFERRER PORTAL
New independent mobility question on the Acute Referral (EM-7190)
For epi-me customers using eReferrals, we have added an additional form configuration (ACUTE_REFERRAL_INCLUDE_INDEPENDENT_MOBILITY_QUESTION) on the Acute Referral form which when configured displays a question for the VMO/referrer concerning patient's mobility. When set to True this form configuration adds the following question to the forms:
New Form Configuration - Addition of Third party claim details questions to Acute referral (EM-7582)
For epi-me customers using eReferrals, we have added an additional form configuration:
ACUTE_REFERRAL_INCLUDE_THIRD_PARTY_CLAIM_DETAILS which when set True displays the current Third party / accidernt details section for both Workers Compensation and Third Party / Motor Vehicle claim types.
New Form Configuration - Relabels 'Investigations already performed' field on Acute referral (EM-7582)
In order to prevent confusion and double booking by VMOs and hospitals, at the request of an epi-me customer EpiSoft has added a new form configuration ( ACUTE_REFERRAL_RELABEL_PREVIOUS_INVESTIGATIONS = default False) which when set to True amends the ‘Investigations already performed’ field to:
New form configurations to remove the Pathology and Radiology tickboxes and all sub questions on the Acute Referral (EM-7906)
At the request of one our customers, and in order to streamline the Acute Referral process and prevent patients being sent for additional scans they've already had ahead of admission, EpiSoft have added two new form confgigurations to remove the Pathology required and Radiology required tickboxes and all associated sub questions. They are labelled ACUTE_REFERRAL_INCLUDE_PATHOLOGY_REQUIRED and ACUTE_REFERRAL_INCLUDE_RADIOLOGY_REQUIRED respectively.
ADMIN PORTAL
'Acute Referrals received' report updated with Three New columns (EM-7073)
At the request of one of our customers EpiSoft have added three additional columns to the 'Acute Referrals received' report in epi-me. They are:
'Admission Report (Submitted)' and 'Admission Report (Partially completed )'reports updated with Episode ID/Visit Number in new column (EM-7075)
At the request of one our customers, Episoft have added the Episode ID/Visit number field to the 'Admission Report (Submitted)' and 'Admission Report (Partially completed )' reports.
INTERFACE CHANGES
Amendment of how 'Other' entitlement cards are exported to Intersystem's TrakCare (Helpdesk #33385, EM-6586)
A number of changes were made to the PID-3 segment of the ADT^A28 and A31 HL7 messages that are used to create or update patient records in TrakCare. In summary:
1. Health Care card details have been added
Syntax for addition of Health Care cards:
All Other Cards are to be sent (in single or repeating PID segments):
PID - 405637371^^^AUSHIC^HC^^^20240531
2. Added business rule to send the longest valid entitlement card when both Health Care and Commonwealth Seniors cards are entered for the one patient i.e meaning if a patient has a Health Care card with an expiry of 12/12/24 and a Commonwealth Seniors Card of 11/11/24, send the Health Care card only
3. Populate an expiry date for Safety Net cards (Entitlement + Concession type versions) based on the end of year in which the admission is taking place eg. if the patient submits their admission 30/7/24 send expiry of 31/12/24 - in format of 20241231
BUG FIXES:
PATIENT PORTAL
Manual IFC page and PDF - Amend Insurance Notes field to make if more legible (EM-7906 and EM-7987)
At the request of one of our customers using the Manual staff entered IFC page, the Insurance notes field on the Manual IFC page and the associated PDF printout was right aligned and very hard to read for patients and staff when more than a sentence or significant detail was entered. This has now been fixed.
Fix on the Patient IFC:
Fix on the IFC PDF:
PATIENT PORTAL
New tooltips on Safety Net Card, Co Payment and Excess fields which can be edited with dynamic text - Insurance page (EM-7406)
EpiSoft have added three new tooltips information icons on the PBS safety net type, Co-payment and health fund policy excess fields with the contents of each added as Dynamic text so each hospital customer can change or update each as needed using the Dynamic Text :
- PBS Safety Net Type (Dynamic Text item 98) - PBS safety net: Once you or your family spend a certain amount on PBS (Pharmaceutical Benefits Scheme) medicine you’ll reach the PBS Safety Net threshold, allowing you to save on medicines.
- Co-payment field (Dynamic Text item 100)- A co-payment is a daily amount that you contribute for each night you stay in Hospital. This could be capped depending on your product you have with your private health fund. If unsure of your copayment, please contact your private health fund.
- Health Fund policy excess field (Dynamic Text item 99) - An excess is an upfront amount you will have to pay to be admitted into Hospital. This could be for a day procedure or overnight stay, depending on your private health fund. If unsure of your excess, please contact your private health fund
New Dynamic text items that allow customers to edit the text on the History Form submit page (above the buttons) and the instruction text on the Manual IFC page (EM-7615)
EpiSoft have added three new dynamic text items that allows hospital customers to edit the text descriptions on forms for patients.
- Dynamic Text Item 101- Allows the hospital customer to amend the text above the 'View Form' button over the History Form submission page
- Dynamic Text Item 102 - Allows the hospital customer to amend the text above the 'View Print Estimate ' button on the manual IFC page
- Dynamic Text Item 102 - Allows the hospital customer to amend the text above the 'View Print Fee Statement' button on the manual IFC page
REFERRER PORTAL
New independent mobility question on the Acute Referral (EM-7190)
For epi-me customers using eReferrals, we have added an additional form configuration (ACUTE_REFERRAL_INCLUDE_INDEPENDENT_MOBILITY_QUESTION) on the Acute Referral form which when configured displays a question for the VMO/referrer concerning patient's mobility. When set to True this form configuration adds the following question to the forms:
- ‘Can the patient mobilise independently? (for example, move independently from wheelchair to bed)'
New Form Configuration - Addition of Third party claim details questions to Acute referral (EM-7582)
For epi-me customers using eReferrals, we have added an additional form configuration:
ACUTE_REFERRAL_INCLUDE_THIRD_PARTY_CLAIM_DETAILS which when set True displays the current Third party / accidernt details section for both Workers Compensation and Third Party / Motor Vehicle claim types.
New Form Configuration - Relabels 'Investigations already performed' field on Acute referral (EM-7582)
In order to prevent confusion and double booking by VMOs and hospitals, at the request of an epi-me customer EpiSoft has added a new form configuration ( ACUTE_REFERRAL_RELABEL_PREVIOUS_INVESTIGATIONS = default False) which when set to True amends the ‘Investigations already performed’ field to:
- Please detail any Pathology and/or Radiology tests you have referred the patient to have prior to admission to Hospital?’: to remain non-mandatory and free text
New form configurations to remove the Pathology and Radiology tickboxes and all sub questions on the Acute Referral (EM-7906)
At the request of one our customers, and in order to streamline the Acute Referral process and prevent patients being sent for additional scans they've already had ahead of admission, EpiSoft have added two new form confgigurations to remove the Pathology required and Radiology required tickboxes and all associated sub questions. They are labelled ACUTE_REFERRAL_INCLUDE_PATHOLOGY_REQUIRED and ACUTE_REFERRAL_INCLUDE_RADIOLOGY_REQUIRED respectively.
ADMIN PORTAL
'Acute Referrals received' report updated with Three New columns (EM-7073)
At the request of one of our customers EpiSoft have added three additional columns to the 'Acute Referrals received' report in epi-me. They are:
- MRN - this column will display the value assigned by the PAS if it is present in epi-me
- Episode ID/Visit number - this column will display the value assigned by the PAS if it is present in epi-me
- Dr Code - this column will display the value recorded in epi-me, the same value is recorded in ‘Manage Providers’ and is the PAS assigned external doctor code and sometimes the provider number
'Admission Report (Submitted)' and 'Admission Report (Partially completed )'reports updated with Episode ID/Visit Number in new column (EM-7075)
At the request of one our customers, Episoft have added the Episode ID/Visit number field to the 'Admission Report (Submitted)' and 'Admission Report (Partially completed )' reports.
INTERFACE CHANGES
Amendment of how 'Other' entitlement cards are exported to Intersystem's TrakCare (Helpdesk #33385, EM-6586)
A number of changes were made to the PID-3 segment of the ADT^A28 and A31 HL7 messages that are used to create or update patient records in TrakCare. In summary:
1. Health Care card details have been added
Syntax for addition of Health Care cards:
All Other Cards are to be sent (in single or repeating PID segments):
- PID 3.1 - Card Number
- PID3.4 -AUSHIC (DEFAULT IDENTIFIER)
- PID3.5 - Card type (HC = HealthCare card)
- PID3.8 - Card expiry in form YYYYMMDD (e.g 20240531)
PID - 405637371^^^AUSHIC^HC^^^20240531
2. Added business rule to send the longest valid entitlement card when both Health Care and Commonwealth Seniors cards are entered for the one patient i.e meaning if a patient has a Health Care card with an expiry of 12/12/24 and a Commonwealth Seniors Card of 11/11/24, send the Health Care card only
3. Populate an expiry date for Safety Net cards (Entitlement + Concession type versions) based on the end of year in which the admission is taking place eg. if the patient submits their admission 30/7/24 send expiry of 31/12/24 - in format of 20241231
BUG FIXES:
PATIENT PORTAL
Manual IFC page and PDF - Amend Insurance Notes field to make if more legible (EM-7906 and EM-7987)
At the request of one of our customers using the Manual staff entered IFC page, the Insurance notes field on the Manual IFC page and the associated PDF printout was right aligned and very hard to read for patients and staff when more than a sentence or significant detail was entered. This has now been fixed.
Fix on the Patient IFC:
Fix on the IFC PDF:
