BUG FIXES:
PATIENT PORTAL
Maternity Appointments - initial Maternity Class Booking invites are not expiring after the admission date passes (EM-5088)
When a Maternity Class Booking invite is sent to a Patient Portal User, it does not expire / disappear from the Patient Portal unless they action it and book at least once Class.
Now, both the initial...
NEW FEATURES
PATIENT PORTAL
Insurance Details page - Update Medicare Card Hint Image for Accessibility (EM-8322, Helpdesk #36727)
The Medicare card example on the Insurance Details page has been updated to use a higher contrast colour scheme to improve accessibility for patients with vision impairment such as colour...
NEW FEATURES
INTEGRATION
SJGHC only - vAdmissionFormExtract - include Insurer's claim number in webPAS integration (EM-8644, Helpdesk #37256)
To auto-populate the Insurer's claim number from the eAdmission into webPAS, the tag <InsuranceClaimNumber> now populates with this data. This is applicable to eAdmissions with a claim type of Worker's Compensation or Third party.
...
BUG FIXES:
PATIENT PORTAL
General Health History PDF - misleading data label for Pregnant or breastfeeding (Healthscope & ACHA custom Lifestyle & Diet page) (Helpdesk #36844, EM-8459)
The question "Are you pregnant or are you breastfeeding? *" appears on the PDF...
NEW FEATURES
PATIENT PORTAL
Increase rate of coded allergies on Standard Allergies and Medications pages (Adult & Paediatric) by checking for exact text match to a known allergy (EM-7905 and EM-8423)
In a detailed review of patient allergy selection and further review of patient-entered uncoded allergies it was found that patients are quite often typing in their allergy that is an exact match to a coded allergy but they’re still not selecting...
NEW FEATURES:
PATIENT PORTAL
Making Admission Date optional for waitlist and other admission cohorts (EM-7247)
Episoft have implemented a new form configuration, at the request of one of our customers, ADMISSION_DETAILS_ENABLE_ADMISSION_DATE_UNKNOWN_NON_PUBLIC_PATIENTS (default False). When set to True, this displays a standalone question on the Admission details page (page 1 of the Admission/Registration Form) labelled: 'Has your Doctor advised you...
NEW FEATURES:
ADMIN PORTAL
Enhancements to Appointment Module for Future Appointment types (EM-4393)
As part of our ongoing enhancements and preparing for future use of the appointments module for epi-me customers beyond it's current use for Maternity patients, EpiSoft have made some general enhancements to the module. Staff/caregivers are now able to roster Sessions/Classes anytime relative to the...
NEW FEATURES:
PATIENT PORTAL
Increase rate of coded allergies on Custom Allergies and Medications page by checking for exact text match in uncoded/free text grid (EM-8234)
In a detailed review of patient allergy selection and further review of patient-entered uncoded allergies it was found that patients are quite often typing in their allergy that is an exact match to a coded allergy but they’re still not selecting it from the list so it ends up not coded....
2024/09/25- Release Notes epi-me (eAdmissions and eReferals)
NEW FEATURES:
ADMIN PORTAL
Interface Enhancement - Import MFN^M02 updates from Hospital PAS and include practice code (EM-1757, EM-7508 and EM-6376)
EpiSoft have developed an enhancement to the HL7 updates for GPs via MFN^M02 to include a GP practice code as part of the interface. This will allow epi-me customers to update GP records at individual practices if their provider...
NEW FEATURES:
PATIENT PORTAL
Amendment of patient Sex field to 'Patient Sex' recorded at birth - Burnside ONLY (COVERED IN PREVIOUS EPI-ME RELEASE NOTES) (EM-6978)
A New Form configuration (PERSONAL_DETAILS_SEX_RELABEL_ has been added which when set to True relabels the Patient Sex field on the Personal details page to: ‘Patient Sex (recorded at birth) *’.
...
NEW FEATURES:
PATIENT PORTAL
New tooltips on Safety Net Card, Co Payment and Excess fields which can be edited with dynamic text - Insurance page (EM-7406)
EpiSoft have added three new tooltips information icons on the PBS safety net type, Co-payment and health fund policy excess fields with the contents of each added as Dynamic text so each hospital customer can change or update each as needed using the Dynamic Text :
...
BUG FIXES:
ADMIN PORTAL
General, Maternity and Paediatric Health History PDFs - missing data, erroneous data and misleading data labels (Helpdesk #35993, EM-7838)
#ProblemFix
1
General
"Cardiac problems eg heart attack, chest pain/angina, congestive cardiac failure, rheumatic fever" missing on PDF
It’s included with label...
NEW FEATURES
ADMIN PORTAL
Rehab Medical History - screen for usage of Adrenaline Autoinjectors (EM-7522, Helpdesk #34383)
In the Allergy section beneath the Medications / Tapes / Latex / Food questions (i.e only shows if ‘Patient has allergies’), the Adrenaline Autoinjectors functionality described...
NEW FEATURES
PATIENT PORTAL
Revamp of 'Header Questions' on Adult Health History Pages 1 and 2 (EM-6858 & EM-6859, Helpdesk #23337)
EpiSoft is excited to launch a 'version 2' of the Header Question version of the Adult Health History pages 1 and 2 which were...
BUG FIXES:
ADMIN PORTAL
Various issues with the Mental Health & Rehab eReferrals Reports (Helpdesk #34174 & #35495, EM-7546)
The following longstanding bugs were resolved:
1. Mental Health eReferrals with BOTH a linked eAdmission and a linked Assessment were duplicating in the Mental Health Reports
2. There was a mismatch of counts in the 'Detail' version of the reports versus the...
New Features
Universal Enhancement: New Cancer Treatment Tickboxes on the Other Significant Conditions page (EM-7338)
At the request of one of our customers an additional two tickboxes under the 'Please specify cancer treatment' section have been added, labelled 'immunotherapy' and 'Bone strengthening'. All epi-me customers using this section have agreed these would be a useful addition.
The tickboxes behave as per the other current options whereby...
NEW FEATURES
Please contact help@episoft.com.au if you would like any of these features activated in your epi-me portal.
Form Configuration to make the address of Nexts of Kin and Other Emergency Contact Optional (EM-1758)
A change was made at the request of several...
NEW FEATURES:
INTERFACE CHANGES
HEALTHSCOPE & ACHA ONLY - vAdmissionFormExtract - change PatientSurveyPASCode to boolean instead of binary, and reverse its mapping - (Helpdesk #33049, EM-7005)
The patient's opt-out to receiving a survey is recorded differently on Healthscope & ACHA's webPAS (opt-in) compared to eAdmissions (opt-out).
As such, the population...
NEW FEATURES
PATIENT PORTAL
Login with Google - reCatpcha has been introduced on the Validate Mobile step (EM-7192)
If a Patient Portal User attempts to register using Login with Google, they are now required to perform a simple reCaptcha in order to complete their registration.
This is a basic security improvement that is aimed...
BUG FIXES:
ADMIN PORTAL
Rehab Referrals Received Detail and Rehab Declined/Cancelled Referrals Detail Reports were not returning any results (Helpdesk #33660, EM-6948)
They are now returning results as expected....
BUG FIXES
Admin Portal
Referral Worklist - uploaded documents icon was not present for Acute eReferrals (EM-6893, Helpdesk #16230)
This helpful tooltip was showing for Rehab and Mental Health eReferrals, but has now been extended to Acute...
BUG FIXES
Patient Portal
View Claim Form (HC21) button shows on Admission Form Submit page for Paediatric Admissions despite Legal (Minor) page not being configured for HC21 (EM-6865, Helpdesk #33570)
The system was ignoring the configuration of the Legal (Minor) page and showing the HC21 print button. The system now refers to the configuration of the HC21 of the Legal...
BUG FIXES:
PATIENT PORTAL
Occupation / Employment Status was inadvertently made optional for some customers (Helpdesk #33667, EM-6909)
Due to the incorrect design of a new Form Configuration to make the Occupation question optional and free-text in our last general release, the Occupation...
NEW FEATURES
PATIENT PORTAL
Two factor Authentication on the epi-me Patient Portal (EM-5657 and EM-5658)
Episoft have developed two-factor authentication for the epi-me Patient Portal, in order to improve the security of a patient's account and their admission and clinical forms. This can be configured on each epi-me patient portal at the customer's request. When registering, users can select their preference for two-factor...
NEW FEATURES
PATIENT PORTAL
Admission Details - screen recent admissions for usage of private health insurance (EM-6497, Helpdesk #26471)
If a Patient Portal User responds ‘Yes’ to ‘Have you been in ANY hospital within the past 28 days of admission date?’, a new, mandatory Yes / No question labelled 'Was this admission as a privately insured...
BUG FIXES
Referrer Portal
Admission Updates from PAS were not updating the Admission Date of Mental Health Assessments & eAdmissions (EM-6711, Helpdesk #33298 )
Admission Updates are typically received as A01, A05 or A08 messages from the PAS. Having the admission date out of synchronisation were causing reporting issues for the affected customer, as well as...
NEW FEATURES
Patient Portal
Removal of COVID Recent Testing and Cluster/Area Questions by Optional Form Configuration (EM-4879 and EM-4899)
At the request of one of our customers we have created two new form configurations on the General Infection Screening page as well as two new configurations on the...
BUG FIXES:
PATIENT PORTAL
Inactive GPs and Referring Drs were copying forward to future eAdmissions (EM-5578)
This relates to the GP Search function, which is only active if the GP_DETAILS_INCLUDE_SEARCH Form Configuration is TRUE. It also affects Referring Dr selection which is only visible if [font=" helvetica="" neue",="" helvetica,="" arial,=""...
NEW FEATURES
PATIENT PORTAL
Ask patients to confirm their Date of Birth in the Personal Details page to avoid duplicate patients created in PAS (EM-5583, Helpdesk #23500)
To mitigate incorrectly entered Date of Birth’s not being detected by healthcare provider staff in processing to their Patient Administration System, a new Form Configuration called...
NEW FEATURES
PATIENT PORTAL
Removed the separate Wheelchair radio button from the Home Environment section on the Adult Discharge Planning Page (EM-5616, Helpdesk #23241)
Patients are asked about their use of wheelchairs twice:
1. On the Lifestyle & Diet page - under ‘Do you have impairment of mobility? *’
2. On the Discharge Planning page - under Home...
NEW FEATURES
PATIENT PORTAL
New ‘Previous Colonoscopy’ Question for Endoscopy Patients (EM-5040)
A new question has been added for patients with an Admission type of ‘Endoscopy’, in order to capture issues patients may have experienced with previous procedures. The mandatory question is ‘Have you had a previous Colonoscopy?*’ and if ‘Yes’ is selected a...
BUG FIXES
Referrer Portal
eReferrals Portal Users saved as the 'User' role weren't recorded in the referral portal users correctly (EM-5594, Helpdesk #24008)
If an eReferrals Portal User was invited as a ‘User’ role or changed to this Role from Portal Administrator, they disappeared from the Referrer User search on the Admin Portal and the Referrer Portal.
The eReferrals user with the...
BUG FIXES
PATIENT PORTAL
Automatically strip out the international dialling code on Australian mobile numbers entered on the epi-me Create User page (EM-5222, Helpdesk #22780 & 22868)
Patients which had entered an international dialling code (+61) for Australian mobile numbers when creating their epi-me account were prevented from progressing...
Please contact help@episoft.com.au if you would like any of these features activated in your system if not already, or if you have any other questions.
BUG FIXES:
ADMIN PORTAL
Document IDs not being sent for Internal Admissions
A bug was found whereby Document Type name (i.e Patient Health History) and...
BUG FIXES
Admin Portal
Cancel Button on Delete Admission Fix (EM-5551, Helpdesk #23827)
For healthcare providers using the Delete Admission function, the 'Cancel' button on the confirmation screen was deleting the eAdmission in error as if 'Save' had been clicked.
Admin Portal Users can avoid this bug by using the 'x' to close the popup instead of Cancel.
This has now been fixed.
[color=rgb(34, 34,...
Please contact help@episoft.com.au if you would like any of these features activated in your epi-me portal.
NEW FEATURES
PATIENT PORTAL
Addition of CDC Paediatric BMI calculator to Lifestyle & Diet Page (EM-5151, Helpdesk #21520)
Patients between the...
Pease contact help@episoft.com.au if you would like any of these features activated in your epi-me portal.
NEW FEATURES
INTEGRATION
Leading zeroes for <ClinicalPriorityPASCode> mapping in the Acute Referral XML export have been removed (EM-4864, Helpdesk #21002)
At customer request, the leading zeroes in this field have been removed (eg. 001 has become 1, 003 has become...
Pease contact help@episoft.com.au if you would like any of these features activated in your epi-me portal.
NEW FEATURES
PATIENT PORTAL
Optional Patient Portal (eAdmissions) usage satisfaction questionnaire (EM-4458, Helpdesk #22696)
Healthcare...
External Referrer portal
Included in this release is a new external Referrer portal which allows referrers and their staff to manage referrals and send them directly to the hospital. Referrers register to use the portal using the create user button on the Referral portal login page (https://sjogreferral.eadmissions.org.au), in much the same way that patients register on the patient portal.
Once logged in referrers can see all...
Pease contact help@episoft.com.au if you would like any of these features activated in your epi-me portal.
NEW FEATURES
PATIENT PORTAL
Ability for patients to access a Frequently Asked...
BUG FIXES
Update the Due Date of active, incomplete Preadmission Follow-Up Forms if the Admission Date is rescheduled via interface (EM-5103, Helpdesk #22123)
This bug builds upon an existing fix (EM-4749, Release 2022/09/05) to update the Due Date of the Preadmission Follow-Up Form...
NEW FEATURES
Reduce confusion for paediatric SAH Day Surgery Hornsby patients when they are selecting their admission type
SAH Day Surgery Hornsby (SDSH) patients were confused by the label of the only admission type they can see - ‘Adult’ - when SDSH patients admit Paediatrics too. SDSH wants both Adult and Paediatric patients to use the same admission questionnaire.
SAH (main campus)...
Please contact help@episoft.com.au if you would like any of these features activated in your epi-me portal.
NEW FEATURES
ANTENATAL CLASS BILLING REPORTS
As a follow-up from the recent launch of the Outpatient Appointments release (read...
epi-me release Notes – Integration to TrakCare 20/9/22
Integrated Admissions to TrakCare
As part of this release staff are able to trigger patient admission details and documents to be sent across to TrakCare directly using a new ‘Process’ function, automating a process staff currently have to do manually. To do this, staff select the existing process ‘spanner’ icon on the Admission worklist using a status of ‘Forms Ready to Process’ which takes the staff member to the Process...
BUG FIXES
Vascular disease question does not appear on generic PDF printout (EM-4784, Helpdesk #21204)
This was a priority patient safety risk that has now been resolved.
Typo in 'Admitted to/worked in hospital interstate or overseas in last 12 months' on generic PDF printout (EM-4553, Helpdesk #20593)
Fixed.
Paediatric eAdmissions - Latex and Adhesive Tape Allergy Questions were erroneously appearing on...
Please contact help@episoft.com.au if you would like any of these features activated in your epi-me portal.
NEW FEATURES
PATIENT SELF-SERVICE OUTPATIENT APPOINTMENT BOOKING MODULE (MATERNITY APPOINTMENTS)
EpiSoft is releasing its first production iteration of the Appointment Booking module of epi-me; for the initial use-case...
Please contact help@episoft.com.au if you would like any of these features activated in your epi-me portal.
NEW FEATURES
PATIENT PORTAL
New Form Configuration to Display Patient Consent for upload of patient documents to My Health Record (EM-4586, Helpdesk #20708)
ADMISSION_SUBMIT_INCLUDE_MHR_CONSENT was added to the Admission Form Submit page. When activated, a configurable, optional consent allows...
Please contact help@episoft.com.au if you would like any of these features activated in your epi-me portal.
NEW FEATURES
PAS-INTEGRATED FINANCIAL PREADMISSION WORKFLOW
A new version of epi-me's Financial Preadmission workflow has developed which is integrated to the health provider's Patient Administration System (PAS). It also allows patients to optionally pay their estimate of...
Please contact help@episoft.com.au if you would like any of these features activated in your epi-me portal.
NEW FEATURES
Updating wording for COVID-19 Questions:
Question 1 on the form has been re-worded to "Have you had contact with a COVID-19 positive patient in the last 7 days, or been identified as a...
Pease contact help@episoft.com.au if you would like any of these features activated in your epi-me portal.
NEW FEATURES
eAdmissions:
PATIENT EXPERIENCE FEEDBACK FORM
At customer request, some changes have been made to this existing form.
1. Ability for patients to further describe their experience with free-text comments.
- This has...
epi-me Release Notes
Date of Release
6th of April, 2022
Please contact help@episoft.com.au if you would like any of these features activated in your epi-me portal.
New Features:
New Form Configuration allowing users to remove Haemophilia Question in Pathology Section
Epi-me users requested the ability to optionally remove the question: ‘Do you have or have you ever had any blood disorders or...
BUGS FIXES:
Cardiac Surgery Question unable to be clicked on Safari x Mac:
There was an issue identified with the Cardiac Surgery Question located on Page 3 of epi-me’s health History forms, where users were unable to select an answer when completing their online admission forms using either Safari internet browser, or Apple devices. This issue has now been resolved.
...
Please contact help@episoft.com.au if you would like any of these features activated in your epi-me portal.
NEW FEATURES
Introduce show / hide configuration for the COVID test questions on the Preadmission COVID Screening Form
A Form Configuration for the Preadmission COVID Screening page has been introduced called...
This is a minor release of existing features to bring a customer's epi-me portal up to date with the latest features. Hence there are no new features. However, there are some bugs associated with the release scope that are described below.
BUGS
eAdmissions:
Healthscope / ACHA Custom Infection Screening Page - Brand of Vaccine field has no character limit
On the custom Infection Screening page of...
Please contact help@episoft.com.au if you would like any of these features activated in your epi-me portal.
NEW FEATURES
eReferrals:
REFERRAL FORM WORKLIST
Rehab Referrals - Display Ward as a suffix to Referring Source
[color=rgb(34, 34,...
Pease contact help@episoft.com.au if you would like any of these features activated in your epi-me portal.
NEW FEATURES
eAdmissions:
PATIENT EXPERIENCE FEEDBACK FORM
A post-discharge patient experience feedback form functionality has been...
Pease contact help@episoft.com.au if you would like any of these features activated in your epi-me platform.
NEW FEATURES
APIs FOR THIRD-PARTY APP INTEGRATION
EpiSoft has developed APIs into epi-me to offer integration of the eAdmissions patient portal with third-party apps, such as Patient / Consumer apps that the healthcare provider may...
Pease contact help@episoft.com.au if you would like any of these features activated in your epi-me portal.
NEW FEATURES
eReferrals:
MENTAL HEALTH PREADMISSION WORKFLOW
An end-to-end preadmission workflow tailored to Mental Health patients has been migrated to the epi-me...
Pease contact help@episoft.com.au if you would like any of these features activated in your eAdmissions portal.
eAdmissions:
GENERAL PORTAL ENHANCEMENTS:
Optional 'Frequently Asked Questions' link at footer of Patient Portal
This redirects patients to...
UPDATES / NEW FEATURES:
New Tool-Tip for Emergency Contact and NOK definitions:
When epi-me patients hover their cursor over each tool-tip icon, they will be displayed a detailed definition of both Emergency Contact and Next Of Kin
Wording Change - Emergency Contact:
epi-me’s...
NEW FEATURES
eReferrals:
New Wording Configuration: Radiology Required question on Acute Referral Form:
For health services which do not provide radiology services, but would like to know what radiology the Referrer has ordered, we have developed a ‘Radiology Ordered’ wording configuration, as shown...
EpiSoft has upgraded the epi-me Acute eReferrals Portal as part of the initial release to production.
What is eReferrals?
eReferrals allows admitting Drs / VMOs to submit comprehensive and tailored eReferrals to your service via either a secure webform or directly from their practice management system using standards-based HL7 messaging.
The eReferrals land on a consolidated Referral Worklist which allows your service's staff to review, acknowledge and...
Changes to Cigarettes and Alcohol Questions (BE-158)
Under the parent question 'Do you drink alcohol? *':
- Changed 'How many standard drinks per day? ' to 'How many drinks per day (on the days that you do drink)'
- Changed 'How often? ' to 'How many days a week do you...
New Repeat Oncology / Infusion Form
A truncated version of the General eAdmission form has been created for 'frequent flyer' return Oncology / Infusion patients to reduce the time spent confirming their details on each repeat admission. These pages are: Admission Details, Personal Details, Persons to Contact, Insurance Details, Legal, Infection Screening and the Submission page.
Before this form can be used, it is required that the patient first fill out a complete 'General'...
eReferrals (Initial Release)
EpiSoft has now migrated it's eReferrals Portal from the version 2 eAdmissions platform into version 3 epi-me - initially only Acute Referrals has been migrated but we will be adding Mental Health and Rehab Referrals in 2H 2021.
eReferrals allows admitting Drs / VMOs to submit comprehensive and tailored eReferrals to your service via either a secure webform or directly from their practice management system using standards-based HL7 messaging.
The...
Bug Fix - Unable to Correct Patient-User Mistakes with Registering their Mobile Number (EM-1251)
Multiple epi-me customers reported that epi-me was preventing them from correcting a patient-user's misentered mobile number on their account, with epi-me flagging that the email address was already in use (when it wasn't).
This has been fixed.
Clinical Trial / Pharmaceutical Company Program name now...
Coronavirus Questions (EM-934)
Coronavirus questions have been added as per customer request (see below). Should other epi-me hospitals wish to implement these questions, this can be enabled in the online pages with a configuration option.
Address not always populating on Addressify (EM-947)
We have found that occasionally Addressify will not populate the individual address fields in the user...
