Knowledge base » Release Notes - EpiSoft/CareZone » 22/03/2017 Release Notes (admin)
22/03/2017 Release Notes (admin)
New Role Right
In Role Administration, a new right has been created to allow access to Edit Protocol for admin staff. This will enable the edit pencil for the cycle number, high cost drugs check boxes, appointment dates and tasks. It will not enable the edit pencil for clinical functions such as medications, tests or procedures.
Editing appointment dates, cycle number etc, will not unsign the cycle. Only editing the clinical functions will unsign the cycle.
Please let us know which of your roles you would like to have this function on.
Deceased patient unbooked cycles
An issue has been corrected where protocol cycles were not being removed automatically from Booking Requests once a patient was marked as deceased. If a patient is deceased, all cycles waiting to be booked will disappear from Booking Requests.
Teardrop on Clinician homepage not updating
The issue where the protocol (teardrop) icon did not change colour from yellow to green on the clinician home page once the cycle was signed has been corrected.
Incorrect payee on the Billing Tab
There is now a solution to an issue where an account was submitted with the wrong clinician and paid to the wrong account.
If the visit was later updated to the correct clinician, there was no indication that the wrong clinician had been paid on the Billing Tab or the Billing Report.
Now, the clinician is visible on the billing tab.
We now have a Billing Clinician on the billing tab which will affect all accounts, debtors management etc.
If the account has been submitted with the wrong clinician, the account can be reversed on the Billing Tab, the clinician changed to the correct one and the invoice regenerated.
Do not resubmit the account as it has already been paid.
The Billing Report will show a negative amount for the original (incorrect) clinician and the amount assigned to the correct clinician, allowing a manual correction of income.
Admission record but no discharge record on medical only claims stopping the submit queue
If the claim contains medical services only AND there is an admission record but no discharge record, the account stops the submit queue as it's expecting a discharge date. It will only send if there is an accompanying accommodation service on the account.
Now, the discharge date will automatically equal the admission date if a medical only claim is submitted.
Bulk bill claim accidentally submitted with 'Paying in full? - Yes'
If the wrong box is ticked for Paying in Full?, a message now displays if 'Yes' is selected to say:
"Bulk bill claim must be Patient paying in full - No. Please amend and retry"
Other billing validators to prevent errors
A validation check has been added to prevent payment dates being entered that are in the future as some data entry errors had occurred that affect reporting.
Claims will no longer submit if the patient's country of residence is not Australia
Changes to state reporting
Due to a conflict in numbering systems from previous software, Qld Health were not able to accept Episoft episode IDs. Our numbering system has changed to accommodate this.
Also, the Qld and ISC report (NSW) patient's state of residence has had a coding fix applied.
In Role Administration, a new right has been created to allow access to Edit Protocol for admin staff. This will enable the edit pencil for the cycle number, high cost drugs check boxes, appointment dates and tasks. It will not enable the edit pencil for clinical functions such as medications, tests or procedures.
Editing appointment dates, cycle number etc, will not unsign the cycle. Only editing the clinical functions will unsign the cycle.
Please let us know which of your roles you would like to have this function on.
Deceased patient unbooked cycles
An issue has been corrected where protocol cycles were not being removed automatically from Booking Requests once a patient was marked as deceased. If a patient is deceased, all cycles waiting to be booked will disappear from Booking Requests.
Teardrop on Clinician homepage not updating
The issue where the protocol (teardrop) icon did not change colour from yellow to green on the clinician home page once the cycle was signed has been corrected.
Incorrect payee on the Billing Tab
There is now a solution to an issue where an account was submitted with the wrong clinician and paid to the wrong account.
If the visit was later updated to the correct clinician, there was no indication that the wrong clinician had been paid on the Billing Tab or the Billing Report.
Now, the clinician is visible on the billing tab.
We now have a Billing Clinician on the billing tab which will affect all accounts, debtors management etc.
If the account has been submitted with the wrong clinician, the account can be reversed on the Billing Tab, the clinician changed to the correct one and the invoice regenerated.
Do not resubmit the account as it has already been paid.
The Billing Report will show a negative amount for the original (incorrect) clinician and the amount assigned to the correct clinician, allowing a manual correction of income.
Admission record but no discharge record on medical only claims stopping the submit queue
If the claim contains medical services only AND there is an admission record but no discharge record, the account stops the submit queue as it's expecting a discharge date. It will only send if there is an accompanying accommodation service on the account.
Now, the discharge date will automatically equal the admission date if a medical only claim is submitted.
Bulk bill claim accidentally submitted with 'Paying in full? - Yes'
If the wrong box is ticked for Paying in Full?, a message now displays if 'Yes' is selected to say:
"Bulk bill claim must be Patient paying in full - No. Please amend and retry"
Other billing validators to prevent errors
A validation check has been added to prevent payment dates being entered that are in the future as some data entry errors had occurred that affect reporting.
Claims will no longer submit if the patient's country of residence is not Australia
Changes to state reporting
Due to a conflict in numbering systems from previous software, Qld Health were not able to accept Episoft episode IDs. Our numbering system has changed to accommodate this.
Also, the Qld and ISC report (NSW) patient's state of residence has had a coding fix applied.
